In this article:
Manually adding a Public Holiday
Assigning a Public Holiday to your users
What is a Public Holiday?
Appogee HR provides configuration for Public Holidays by configuring Public Holiday Profiles. You can have more than one Public Holiday profile set up for your organisation and these are applied to users through their Work Profile.
Public Holidays are treated as non-working days in the system and are not deducted from an employee's allowance if a request is made on or across that day. Administrators can configure their own Public Holidays or you can import defaults supplied by Appogee HR or from an iCal file of holidays which may be found on the Internet. Updated defaults from Appogee HR are typically made available just more than a year ahead to avoid last minute changes causing issues.
Importing a Public Holiday
Some default Public Holidays are provided by Appogee HR. You can import these into a Public Holiday Profile that already exists or create one from scratch.
Go to Leave > Admin & Config > Public Holidays.
Either open a Public Holiday Profile or click the Create button.
If you have been using Appogee HR for some time, you'll see previously configured years on your Public Holiday Profiles - we recommend importing into these, rather than creating a new one every year.
Select the relevant year you'd like to import into, using the arrows.
Click to import the dates.
Importing using Appogee HR Defaults
Select a country from the dropdown. There is an extensive list of popular defaults listed.
Once a country has been selected to import click Next and you can then check and confirm the dates to import. Once you are happy with the selection, click the Import Selected or Import All button. The imported Public Holidays will then be displayed on the calendar.
Importing using iCal
If your country is not on our Appogee HR Defaults list, you'll need to import the dates using iCal.
Click on Import and select iCal file.
Click Next and you can then check and confirm the dates to import. Once you are happy with the selection, click the Import Selected or Import All button. The imported Public Holidays will then be displayed on the calendar.
Not all Public Holidays are available via the import feature. Those that are provided are only provided as an aid. We highly recommend that you modify and update as needed to suit your organisation. It is the Administrator's responsibility to ensure that they are correct before users create requests spanning Public Holidays.
PLEASE NOTE: When public holidays have been added, they will only apply to future requests. Requests made prior to the addition of public holidays will not be amended to include the public holiday. We recommend cancelling these old requests and re-entering them should you wish for the new changes to be applied to the requests.
Manually adding a Public Holiday
If you prefer not to use the defaults or you would like to add your own Public Holidays to your Public Holiday Profile, you can do this manually.
Go to Leave > Admin & Config > Public Holidays.
Select a Public Holiday Profile or add your own, then click Create.
Select the date of the Public Holiday and give it a name, specify if it is a half day or full day then click Create Public Holiday.
The Public Holiday will now show in the calendar.
Deleting or amending a Public Holiday
Deleting Public Holidays
Go to Leave > Admin & Config > Public Holidays.
Select the Public Holiday Profile the holiday you want to delete sits under.
Click on the tickbox next to the Public Holiday you wish to delete and click Delete, a dialog will pop up, if you're happy with the selection, click Yes.
You can delete more than one Public Holiday at once by selecting multiple tickboxes, or you can delete all the Public Holidays in the Profile by clicking the tickbox next to Date.
Amending a Public Holiday is a combination of the steps described in Adding a Public Holiday and Deleting Public Holidays as described above.
PLEASE NOTE: When public holidays have been deleted, requests made prior to the deletion of the public holiday will not reflect that change automatically. We recommend cancelling impacted old requests and re-entering them should to enable the new changes to be applied to the requests.
Deleting Public Holiday Profiles
Go to Leave > Admin & Config > Public Holidays
Click on the tickbox next to the Public Holiday Profile you wish to delete and click Delete, a dialog will pop up, if you're happy with the selection, click Yes.
You can delete more than one Public Holiday at once by selecting multiple tickboxes, or you can delete all Public Holiday Profiles by clicking the tickbox next to Name.
Assigning a Public Holiday to your users
Once you've created a Public Holiday profile, you'll be able to add this configuration to your users. To do this, go to Leave > Admin & Config > Work Profiles.
In the Main Details section, use the Public Holiday Profile dropdown to select which Public Holiday Profile you'd like to assign to the users in this Work Profile and click Save Changes. If you have users with different Public Holidays, they will need to be put into different Work Profiles.
