This feature is available as part of our Appogee HR Success package. If you're interested in upgrading to take advantage of this feature, please get in touch with the Sales team, email firstname.lastname@example.org or speak to your Customer Success Representative.
In this article:
What is it?
Time allows the following:
- Clock In and Clock Out - track your staff working hours with ease
- Simply manage time employees work via the easy to use clock-in & clock-out functionality with the option to show breaks
- Track Time for Projects, Activities or Clients - simple project & activity time recording
- Submit, track and report on time spend on activities and projects across your business and use the data to create reports.
- Record Working Locations -easily manage & plan staff working locations
- Plan & report on where your employees are working from for easy office capacity management and work from home tracking
Appogee Time is initially available to HR Managers only as you will need to review some settings before enabling the functionality for additional users in the organisation.
Most of the settings are found within the Work Profile, which is located under Leave & HR Admin. You can create different Work Profiles for each scenario of working hours and leave allowance you have within your organisation - the profiles represent your Work policies.
If you open a Work Profile, you will see there's a tab for Leave Settings and a tab for Time Settings. Within the Time Settings tab, there is a Working Rota, which will define the expected working hours of your employees. This is initially copied from the Working Rota within the Leave Settings tab and it's likely these are the same, so you will not need to make any changes. However there may be occasions when the working rota needs to be different. For example, the Leave rota has been adjusted to accommodate an irregular working pattern or for part time workers.
However, you will want your Time Working Rota to be as close to the actual working pattern of your employees as possible, as this will form your timesheets.
In order to accurately track Projects, Activities & Customers, you'll need to set these up. These settings will be available for Managers, so they're located within the Time section by going to Activities > Config.
When you create a new activity, you'll need to configure the name, the colour (represented in the Today page & the activities overview) & which team or teams it should be assigned to.
In order to accurately plan and track employee work locations, you'll need to ensure your Office Locations and Zones are configured. You can do this either from Organisation > Office Locations or Time > Location > Config.
Capacity can also be tracked, which allows you to monitor how full an office location or zone is, to avoid overbooked areas.
Each Office Location and Zone can have its own name, colour & capacity and alert threshold. The alert threshold is the capacity you'd like to be made aware that the location is reaching the maximum.
Access to the three features (clock in & out, activity tracking & location recording) is configurable per team. Please review these settings in Organization > Teams and enable as per your preferences.
Finally, when you are happy with all of the above settings, you can enable Time for some or all employees by going to Roles & Access.