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Archived Employees

Applicable packages Leave Time HR Essentials HR Success

Required Roles Team Manager HR Manager Administrator ADU Manager

In this article:

How To Archive An Employee

How To View Archived Employees

How To Restore an Archived Employee


Employees can be archived so that they do not use up a license, yet their data will be stored so they can be restored as an active employee at any point.  Please note that you will not be able to report on data about an archived employee unless you restore that user first. If you believe you will need to report on their data you should set the user status to Former.  Use of the Former state will continue to consume a license.

How To Archive An Employee

Go to Organization > Employees. Identify the employee you wish to Archive, click Options > Archive Employee.

A dialog box will appear where you can confirm the employee state at the point of archive which can be used for later reference.

The employee will now be archived and you will be redirected to the Archived Employees page.

How To View Archived Employees

Go to Organization > Employees > Archived Employees.

The Archived Employees page will be displayed. 

How To Restore An Archived Employee

Go to Organization > Employees > Archived Employees. 

Click on Restore and a pop up will appear. Fill in the applicable information to restore the employee to a specific Team and with a specific Work Profile, then click in Restore Employee button.

This Employee will now be an active Employee and will use up a licence.

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