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Appogee Leave : How Allowance Is Allocated

In this article: 

Allowances Overview

Pro-Rated Allowances (New Starters)

Length of Service based Allowances


Allowances Overview


Appogee Leave can be configured to allocate Leave Allowance to employees in a number of different ways to accommodate the varying requirements within your organization.


Allowances are always calculated in hours, even if your organization works in days. You can turn off the visibility of hours in System Config to only show days, however all calculations in the back end will still be handled in hours. Any changes made to an employee's allowance will not come into affect until the Allowance Calculator is used.


Entitlement settings are configured on the Leave Profile.  As Appogee Leave supports any number of Leave Profiles, it is possible to support multiple configurations within the same organization.  Details on setting up and configuring Leave Profiles can be found in the following article: Leave Profiles, Leave Allowances, Working Hours & Entitlement Settings.


Go to Leave Admin > Leave Profiles. 


Select a Leave Profile you would like to check the allowance for and then click Entitlement Settings. 


Here you will be able to see that allowances can be fixed annually (Annual), accrue over time (Accrual), or both. (An example of this latter case occurs in France where there is a fixed annual allowance plus an amount that accrues over time to allow for RTT).



In all cases, each Employee has an Allowance which represents the employee’s entitlement for a given Leave Year.


If you click on the Options sub-tab, you can enable other forms of Allowance - Sickness and Custom Allowances. 


Custom Allowances are additional Allowances you can use to track employee Leave. This must be set up as a deducted Leave Type. For more information on Leave and Sickness Types, take a look at the following article: Configuring Leave & Sickness Types. 




PLEASE NOTE: If you do not wish for users to submit Sickness Requests, you will need to turn this off in the Team Settings as well as here in the Leave Profile.


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Prorated Allowances ( New Starters)


Appogee Leave can pro-rate an employee’s fixed allowance based on their start date. For example, if the Leave year is 1st Jan - 31 Dec , and an employee started on 3rd April 2015, then the allowance can be pro-rated such that a proportioned about of allowance is allocated to that employee. Note that this has no effect on accrued Leave since Leave automatically starts accruing on the first applicable date after the employee start date. 


Pro-rated allowances are disabled by default, but can be enabled in 1 of 3 different configurations: 

  • Monthly: The Allowance will be calculated based on the number of full months remaining. In our above example, the employee starts on 3rd April, so the number of full months remaining in the leave year span from May until December, which is 8. Therefore, the amount of allowance will 8/12 of the configured amount of Leave.


  • Monthly (Inclusive): Allowance will be calculated based on the number of months remaining, inclusive of the month in which the employee starts. In our above example, the employee starts on 3rd April, so the number of inclusive months remaining in the leave year span from April until December, which is 9. Therefore, the amount of allowance will 9/12 of the configured amount of Leave.


  • Allowance will be calculated based on the number of days remaining. In our above example, the employee starts on 3rd April, so the number of days remaining in the leave year span from 3rd April until 31st December, which is 272. Therefore, the amount of allowance will 272/356 of the configured amount of Leave. 


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Length of Service based Allowances


Appogee Leave can be configured to automatically provide an increased allowance based on the length of time an employee has been employed. This is generally referred to as Length of Service. These are specified under Options on the Leave Profile, and introduce additional tabs for each Length of Service boundary.


For more information, take a look at the following article: Length of Service. 


See a separate article on Length of Service.


Length of Service can be configured for any number of years, it can be configured for annual, accrued or both annual and accrued Allowances. The annual element can also be pro-rated.


Pro-rating Length of Service entitlement

Appogee Leave can also pro-rate entitlement based on Length of Service. This is different to the pro rata settings applied to an employee’s first year in service.


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